Financial guidelines by role

Volunteers around a table.
Photo: Lassi Häkkinen / Suomen Punainen Risti

On this page you will find financial instructions and attachments for branches by role. Listed first are the travel expense instructions and collection instructions useful for everyone serving in volunteer roles, then for the board, and finally the financial instructions and attachments useful for the branch treasurer. The attachments are currently only available in Finnish and Swedish.

For all volunteer activities

Guidelines for travel claim and expense reimbursements in Finnish

Guidelines for travel claim and expense reimbursements in Swedish

For the board

Guidelines of the organizational bank in Finnish

Guidelines of the organizational bank in Swedish

Every person who manages the branch's affairs in any electronic capacity authenticates themselves using their own online banking credentials or mobile certificate for identification. For this reason, branches must grant authorizations to all necessary persons who handle the branch's affairs in electronic services, e.g. Incomes Register notifications, other matters related to acting as an employer and taxation, applying for association grants from the city/municipality, etc.

Please also carefully review the Suomi.fi instructions for branches (in Finnish and Swedish) found at the bottom of this page, so that you can make a decision at the board meeting about what authorizations your branch needs and who the persons to be authorized are.

As we are an association based on special legislation, which has no information in the Register of Associations or the Trade Register regarding persons with signing authority, we use an application to be submitted in the Suomi.fi online service: Application for the registration of a mandate– Suomi.fi. Please therefore select from your branch a person with signing authority to whom an authorization can be granted, preferably two persons. This is so that if one of them leaves their position or similar, the application does not have to be submitted again, as another person will still have the right to represent the branch.

If needed, you can also contact your own district office.

For the treasurer

Guidelines of the organizational bank in Finnish

Guidelines of the organizational bank in Swedish

Every person who manages the branch's affairs in any electronic capacity authenticates themselves using their own online banking credentials or mobile certificate for identification. For this reason, branches must grant authorizations to all necessary persons who handle the branch's affairs in electronic services, e.g. Incomes Register notifications, other matters related to acting as an employer and taxation, applying for association grants from the city/municipality, etc.

Please also carefully review the Suomi.fi instructions for branches (in Finnish and Swedish) found at the bottom of this page, so that you can make a decision at the board meeting about what authorizations your branch needs and who the persons to be authorized are.

As we are an association based on special legislation, which has no information in the Register of Associations or the Trade Register regarding persons with signing authority, we use an application to be submitted in the Suomi.fi online service: Application for the registration of a mandate– Suomi.fi. Please therefore select from your branch a person with signing authority to whom an authorization can be granted, preferably two persons. This is so that if one of them leaves their position or similar, the application does not have to be submitted again, as another person will still have the right to represent the branch.

If needed, you can also contact your own district office.

The Financial Information Form in Finnish

The Financial Information Form in Swedish

A change has been made to the Incomes Register reporting deadlines regarding tax-free reimbursements and one-time payments of up to 200 euros:

Tax-free expense reimbursements, such as daily allowances and kilometer reimbursements, can be reported monthly by the fifth day of the month following the payment date. The payments can be reported in a single report once a month, even if a person has multiple expense reimbursement payment dates within the same month. In this case, the payment date recorded on the report shall be the last expense reimbursement payment date of the month.

One-time payments of up to 200 euros made by a registered association can be reported monthly by the fifth day of the month following the payment date. The branches of the Finnish Red Cross may also follow this deadline guideline when reporting taxable payments of up to 200 euros.

If a branch only has occasional small reimbursements to report and does not have a Suomi.fi identifier, information can still be submitted to the Incomes Register using a paper form. Forms and completion instructions can be found on the Incomes Register website at https://www.vero.fi/en/reporting-on-paper/.

Tax-exempt and taxable activities in Finnish

Tax-exempt and taxable activities in Swedish

Financial guidelines by topic
Financial guidelines by topic
Volunteer Expense Reimbursements
Volunteer Expense Reimbursements
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